Constitution

ARTICLE I

Name and Objectives

1.1 The name of the society is Kutenai Art Therapy Institute Association. (KATIA) The Kutenai Art Therapy Institute Association was incorporated on Feb. 14, 1995 as a non-profit society. Society #S-0033203

1.2 Kutenai Art Therapy Institute Association (KATIA) is a registered, non-profit, charitable society. Charity #8911274037RR0001

1.3 The Kutenai Art Therapy Institute Association is dedicated to the belief that the creative process is healing and life enhancing and that the use of the expressive arts can contribute therapeutically to both individual and community health. KATIA is dedicated to promoting and providing art therapy as a community service and to training culturally sensitive and responsive art therapists.

1.4 The purposes of the Kutenai Art Therapy Institute Association are:

  • To respond to clinical and community needs by providing Art Therapy services; 
  • To engage in collaborative partnerships with offering Art Therapy services and promoting healthy creative opportunities for individuals and families. 
  • To support culturally sensitive art projects in diverse communities: via art shows, workshops, grants, and donations of art supplies; 
  • To provide support developing Art Therapy services in aboriginal communities. 
  • To provide professional education and research in Art Therapy; 
  • To offer professional developments and community education in creative art therapies through symposiums, conferences, and workshops; 
  • To promote research in exploring holistic and expressive therapeutic modalities.

Article II

KATIA governs and administers:

Art Therapy Services:   

  • For Children and Adolescents at Risk
  • Quality of Life Program:  Art Therapy placements in community facilities:  seniors' facilities & residences, disability societies, community and mental health services.
  • Art Zone: a Creative Community Open Studio

Art for People: 

  • Sponsors culturally sensitive creative community projects in diverse communities.

Professional and community education: 

  • Expressive Art Therapy through workshops, symposiums, & conferences. 

Kutenai Art Therapy Institute (KATI): 

  • Offers a comprehensive two-year post-baccalaureate diploma program in Art Therapy.
  • Accredited private post-secondary institution with Private Career Training Institute Agency (PCTIA) and the Canadian Art Therapy Association (CATA). 
  • Integrates Art Therapy theory, clinical practice and research. 

Mission Statement

The Kutenai Art Therapy Institute is dedicated to the belief that the creative process is healing and life enhancing and that the use of the expressive arts can contribute therapeutically to both individual and community health.  KATIA is dedicated to promoting and providing art therapy as a community service and to training culturally sensitive and responsive art therapists.

KATI Academic Goals

  • To train Art Therapists to the highest level of competence in the field with the ongoing intention of meeting and exceeding the educational and ethical guidelines of the Canadian Art Therapy Association and the British Columbia Association.
  • To provide an outstanding Art Therapy education and student learning experience with adequate support for students to realize their objectives.
  • To provide intensive experiential Art Therapy Studio courses where students have an opportunity to personally observe and experience how theory and practice are reflected in the art therapy process.
  • To provide a culturally sensitive Art Therapy training program through course work and supervision.
  • To enhance educational opportunities for indigenous people through workshops, scholarships and awareness of indigenous research methods.
  • To provide Art therapy clinical training and supervision that is focused on the issues and ethical dilemmas of rural communities and small towns. 
  • To train Art Therapists to function as effective members of a multi-disciplinary team of health care professionals.
  • To support KATI faculty in meeting the teaching, research and challenges of the future. 
  • To conceptualize and carry out research in the field of Art Therapy. 
  • To self evaluate and externally review annually to effectively ensure academic excellence and student success in a process of review, feedback, integration and change. 
  • To conceptualize and carry out research in the field of Art Therapy.

BYLAWS

Here set forth, in numbered clauses, are the bylaws providing for the matters referred to in section 6(1) of the Society Act and any other bylaws. The bylaws of the society are those set out in Schedule B to the Society Act, with the following variations, deletions, and additions:

INTERPRETATION

1. In these bylaws, unless the context otherwise requires

a. “directors” means the directors of the society for the time being; 
b. “Society Act” means the Society Act of the Province of British Columbia from time to time in force and all amendments to it; 
c. “registered address” of a member means her or his address as recorded in the registrar of members.

2) The definitions in the Society Act on the date these bylaws become effective apply to these bylaws.

3) Where the bylaws define a requirement for supervision by a BCATR, supervision may be provided by an ATR, RCAT, or other mental health professional, or person designated by the Kutenai Art Therapy Institute, from time to time, without violating the intent of the bylaws.

4) Words importing the singular include the plural and vice versa.

ARTICLE III

MEMBERSHIP

Section 1. The membership shall consist of the applicants for incorporation of the society and of persons who make written application to the directors to become members, meeting the requirements for membership, and pay the dues set for the appropriate class of membership, and in either case have not ceased to be members. The membership of the society shall be open to persons regardless of race, creed, sex, ethnic background, or national origin. 
  
Section 2. Membership Rights and Privileges: 
Registered members in good standing may participate fully in the affairs of the Association, by such activities as voting, serving on committees, and holding office.

Section 3. Membership in the society shall be of five classes: student, alumni, professional, community, honorary.

Student: KATI students - voting privileges; notification of workshops & special events; fee reduction in workshops & special events; E-newsletter; use of KATI library. Membership fees: included in the tuition.

Alumni: KATI graduates - voting privileges; notification of workshops & special events.

Professional: Professional Art Therapists who have successfully completed a graduate level Institute training program or an MA program in Art Therapy in a recognized University or Institute in Canada or in the United States, or in another country. 
Voting privileges; notification of workshops & special events. 

Community: Persons working in the field of education, health, mental health, arts, business and religion, who are interested in supporting art therapy training and programs to be of benefit to society in the areas of education, creativity, prevention, diagnosis, treatment, and rehabilitation.

Voting privileges: notification of workshops & special events.

Honorary:  Persons who have given distinguished service in the fields of education, arts, or health, or who have made an outstanding contribution in supporting and promoting the development of art therapy and KATIA. 
Voting privileges; notification of workshops & special events.

Section 4. Revocation of Membership: 
Any member may be expelled from the Association for cause by a two/thirds vote, taken by secret ballot. Such vote shall be taken only upon recommendation of a special committee of three members, to be appointed by the Board, to investigate the particular case. The committee’s recommendation shall be submitted only: 
• After it has accumulated the relevant facts and has given the member an opportunity to answer in writing the charges against him or her, or by appearing in person before the committee, and, 
• After the committee’s recommendation has been received and approved by a majority vote of the Board.

Section 5. Reinstatement of Membership: 
Revoked membership may be reinstated, or suspension of membership removed, by the Board.

Section 6. Resignations: 
Any member may resign from the Association at any time, by presenting his/her intention to do so in writing, to the Board.

ARTICLE IV: GOVERNING BODY

Section 1. The governing body of this Association shall consist of a President, Vice-President, Secretary, Treasurer, two Directors, Committee representatives, instructor representative, and student representative. The governing body shall consist of at least six members, or more, however in no event shall there be more than twelve members in the governing body. Members of the Board shall serve without remuneration. The Board will oversee the work of the Executive director who reports directly to the KATIA board.

Section 2. The members of the Board shall be elected from the membership at the Annual General Meeting by the membership, on the recommendation of the Nominating Committee. The Nominating Committee will present a slate of officers for the Board positions.

Section 3. The term of office for the President, Vice-President, Secretary, Treasurer and Directors shall be for two years.

Section 4. The immediate Past President shall be an ex-officio member of the Board, but without the right to vote.

Section 5. The Board shall manage the Association performing the duties specified in the By-Laws. Actions of the Executive Council affecting Association policy are subject to approval by a majority vote of the members.

Section 6. Voting will take place at regular or special business meetings to which all members have been invited by mail at least fourteen days before the stated day of the meetings.

Section 7. The President shall be the presiding officer at all meetings of the Board.

Section 8. The Board shall appoint from among the members from the general membership, the Chairpersons of standing committees.

Section 9. Plans, programs and activities of all Committees are subject to review and approval by the Board.

Section 10. The position of a member of the Board shall be automatically vacated: 
If an officer shall resign his/her office by delivering a written resignation to the Secretary of the Board OR if at a special general meeting of Board members a resolution is passed by two-thirds (2/3) of the members present at the meeting that he/she be removed from office. Provided that if any vacancy shall occur, the Board by majority vote, may, by appointment, fill the vacancy with a member of the Association.

ARTICLE V

OFFICERS AND DIRECTORS

Section 1. Officers of the Association shall be a President, a Vice-President, Secretary and Treasurer. The officers will serve without remuneration.

Section 2. The term of office for the President, Vice-President, Secretary and Treasurer shall be two years. Officers may not continue in the same office for more than two consecutive terms of office.

Section 3. It shall be the duty of the President to preside at all meetings, to act as Chairperson of the Board, to conduct while responding to the Board the Affairs of the Association, and to perform such other duties as are incident to his/her office or may be properly required of him/her by the Board. The President shall be a member ex-officio of all Committees. The President shall have signing authority on behalf of the Association.

Section 4. It shall be the duty of the Vice-President to assist the President, serve as a member of the Board, and perform the duties of the President in the event of the absence or incapacity of that officer.

Section 5. It shall be the duty of the Secretary to inform members of nominations of officers and councilors of the Board, to keep the records of the Association, and to serve as a member of the Board, and to assume administrative and supervisory responsibility for paid staff or the organization in consultation with the President.

Section 6. It shall be the duty of the Treasurer to have the custody of all funds and property of the Association, to collect dues, to make disbursements as authorized by the Association or by the Board, and to serve as a member of the Board. It will be his/her function to review the annual financial statement and report to the members.

Section 7. In the case of death, incapacity or resignation of any of these officers, the Board shall by a majority vote elect a successor to serve until the next Annual Meeting of the Association.

Section 8. Members of the Board may be removed for any reason by a majority vote of the membership.

Section 9. Quorum will consist of three members of the Board. All members shall have the right to vote and the vote of each member shall be equal.

Section 10. The directors of the society may exercise all the powers and do all the acts and things that the society may exercise and do, and which are not by these bylaws or by statue or otherwise lawfully directed or required to be exercised or done by the society in general meeting, but subject, nevertheless, to: 

  • All laws affecting the society; 
  • These bylaws; and rules, not being inconsistent with these bylaws, which are made from time to time by the society in general meeting. 
  • No rule, made by the society in general meeting, invalidates a prior act of the directors that would have been valid if that rule had not been made. 
  • The number of directors shall be two or a greater number determined from time to time at a general meeting.

Section 11. The directors shall serve for a term of two years. The term of all directors shall commence at the adjournment of the annual general meeting at which their election is announced. The past-president will remain as a non-voting member of the executive for a further two-year term.

Section 12. The directors of the society shall be elected from among the general membership. 

  • Election of directors shall be held at the annual general meeting alternate years, by secret ballot. 
  • A nominating committee shall be appointed by the directors. The directors shall designate one member of the nominating committee to be the chair. A member of the nominating committee may not be nominated for office by the nominating committee. 
  • The nominating committee shall select no more than two nominees for each elected office and shall submit these names to the voting membership 30 days before the annual general meeting in the election year.

ARTICLE VI

MEETINGS

Section 1. The Association shall hold Board meetings for the transaction of business, the presentation of papers and the discussion of professional matters in the field of the Association’s interest. Regular KATIA Board meetings shall be held monthly at 6pm, at the Association’s office. Should the meeting fall on a holiday, or otherwise need to be rescheduled, emailed notice will be given to Board members at least 3 days in advance.

Section 2. Emailed notification of KATIA Board meetings shall be sent to Board Members by the Administrator at least three days in advance of the meeting. Relevant information shall be sent as attachments within the email.

Section 3. Emailed or mailed notice regarding special business shall contain sufficient information for members to make a reasoned decision. Each KATIA Board Member has one vote. Any Board members in good standing shall have the right to requisition for a meeting and the Board shall forthwith call a meeting.

Section 4. A quorum shall consist of three voting members in good standing.

Section 5. The Association’s Annual General Meeting shall be held once a year in the winter. Notice shall be given to members by email at least 30 days in advance. Notice shall specify the place, day, and hour of meeting and in case of special business, the general nature of that business. Minutes of the previous year’s AGM are to be sent to members in writing or as an email attachment at least 15 days in advance of the AGM.

ARTICLE VII

COMMITTEES

Section 1. Committees necessary for the proper functioning of the Association are provided for in the Bylaws. The Board may appoint ad hoc committees from time to time to prepare reports or carry out time limited tasks related to the activities of the Association. Ad hoc committees terminate at the end of the term of office of the Board appointing such committees, but may be reappointed by the new Board.

Open discussion ensues on necessary committees, their respective tasks and committee members.  It is agreed that a designated board member be on each committee, for to report back.

Section 2. The Standing Committees are responsible for the functions and duties assigned as follows: 

  1. Personnel Committee
  2. Finance and Fundraising Committee
  3. Academic Council
  4. Program Advisory Committee
  5. Community Art Therapy Services
  6. Press & Publication Committee
  7. Membership & Alumni Committee

Chairperson: The Chairperson of each Standing Committee shall be appointed by the board from among the general membership. 
Term of Office. Chairpersons shall serve for a period of two years, which may be renewable for one additional term of two years. 
Committee Members.

  • The members of the Standing Committee shall be appointed by the Chairperson of each Committee with the concurrence of the Board. 
  • The Board may remove any member of any Committee including the Chairperson, following procedure of Article II, Section 4.

ARTICLE VIII

DUES

Student: Included with Student Fees
Alumni: Honorary Members
Professional: $5.00 per year
Community: $5.00 per year
Honorary: No fee for lifetime membership

Section 1. Membership dues for the different categories shall be established on the recommendation of the Board and approved by a majority vote of the membership. The dues are payable in advance for the fiscal year. Unless dues are paid within two months after the due date, membership shall be terminated, but may be reinstated upon reapplication or upon receipt of all dues, which are in arrears. Honourary Members shall be exempt from the payment of the dues.

Section 2. Changes in annual dues and assessment of any special dues shall be recommended by the Board and shall be decided by a majority of all votes cast at the AGM provided the membership has been notified of the changes at least thirty days prior to the date of the AGM.

Section 3. Membership may be terminated, at the discretion of the Board, for non-payment of dues after a one-year period, but may be reinstated after receipt of dues.

ARTICLE IX

AMENDMENTS

Section 1. Proposed amendments to the bylaws shall be submitted in writing and endorsed by at least five voting members. The proposed Amendments will be referred to the Board for consideration. Notice of the proposed amendment together with the recommendation of the Board will then be submitted to members in writing at least thirty days prior to its consideration in the business meeting. An affirmation vote of at least a majority of the members present or represented by proxy or by mail ballot at the stated business meeting will be required for adoption of the amendments to the bylaws. The bylaw Amendments shall not be enforced or acted upon until the approval of the Minster of Consumers Corporate Affairs has been obtained.

ARTICLE X: ENABLING ACTION

The bylaws shall be considered as ratified by the membership when they are accepted by a majority of those who are eligible to vote as determined by the bylaws.

ARTICLE XI: ABSENTEE BALLOTS

Section 1. Voting may be done by mail ballot to accommodate those members at long distance, except where the Act requires a meeting. Notification of balloting by mail shall be sent to eligible voters not less than 30 days prior to the business meeting containing sufficient information regarding the matter to be voted upon, along with a printed ballot form to be returned seven days prior to the business meeting.

Section 2. Members are permitted to vote by proxy at a members meeting. A proxy holder may be any voting member of the Association. The proxy form shall be written and a copy of the form along with a notification to members regarding the use of proxies, shall be attached to all notices of meetings being sent to voting members.

Revised date: January 2, 2009;  January 19, 2011; AGM January 23, 2013